Join our Team

Spicers is proud of its dedicated team working across sourcing, blending, manufacturing distribution, HR, marketing and management. Our sites are based in Dorset and Newcastle, and it’s the individual talents of our people that make us a unique company. Though our work with some of the most recognised global brands comes a deep pride and a commitment to deliver the very best crafted beverage solutions we can.

Current Vacancies

Job Vacancy: Office & HR Administrator

Location: Keith Spicer Ltd. Earl Grey Way, North Shields, NE29 6AR

Summary: Responsible for all office and people related administration, contributing to the smooth running of daily operations and supporting employee experience at the Earl Grey Way site and across the organisation.

Hours: 24 hours per week; 8-1pm Mon – Thurs, 8-12 Fri.

Salary range: 25k-29k

Key Responsibilities and Accountabilities:

Office administration tasks - EGW

• Meet and greet all visitors and contractors ensuring site control access is adhered to

• Carry out all contractor Inductions and ensure all related documentation is recorded

• Update company notice boards – including HR notices, Technical Data and KPIs

• Maintain stocks of PPE, office and kitchen supplies, including detectamet supplies for factory floor, and co-ordinate ordering though Central purchasing

• Manage and control petty cash

• Manage meeting requirements for external visitors/customers – lunches, tea, coffee and biscuits

• Raise purchasing order requisitions where required and issue new supplier forms

• Manage all invoice queries

• Co-ordinate post in and out, approve delivery invoices, and process delivery notes.

• Update spreadsheet for Waste Mission invoicing and advice notes.

• Package and distribute tea samples to customers

• Control and issue of employee fobs and locker keys

• Take minutes in meetings as and when required

• Monitor staff tea sales and issue free tea

• Manage office supplier contracts including factory overalls, cleaning contract and garden maintenance.

• Arrange any taxis on account, travel and accommodation as required for training/site visits

• Any other adhoc administration tasks as and when required by the Management Team

HR / People administration tasks:

• Support recruitment, arranging and assisting with interview/ assessment process

• New starter onboarding and induction delivery, including preparing all offers, contracts and induction packs

• Monitor probation reviews and issue sign off letters

• Assist with any payroll and annual leave enquiries

• Update Sage HR system and assist with development of the system to improve onboarding and retention of employee data

• Preparing documentation and note taking during employee related meetings including performance, investigation, disciplinaries and grievances

• Update employee training records

• Support Health & Safety Advisor with co-ordination and administration of annual employee health surveillance – lung function and audio testing

• Support all HR, Well Being, Reward and Recognition incentives and initiatives; eg ordering vouchers and arranging engagement activities.

Person-Profile & Expectations:

• Motivated, proactive, and enthusiastic, self starter with high level of initiative

• Previous office and/or HR administration experience

• Able to maintain confidentiality at all times

• Able to work in a fast paced environment

• Excellent verbal, communication and written skills within all areas and levels within the business with the ability to challenge where necessary

• Have the ability to handle multiple projects and priorities

• Be flexible, professional and work well alone or as a part of a team but challenges where necessary

• Competent in the use of excel, word, powerpoint

• Proven ability to work to tight deadlines

• System and standards driven with a high attention to detail

• Interest in supporting and gaining further experience within HR

• CIPD qualification desirable but not essential

A driving licence with access to own vehicle is also essential for the role to support where required when office supplies required to be purchased locally

Employee Benefits

Our employee benefits include:

• Enhanced company pension

• Health cash plan (free for you and 50% contribution for your family)

• Bike to work scheme

• X 3 annual salary life insurance

• Staff sales

• Free parking on site

• Holiday entitlement increases with length of service

If you would like more information please email nicola.smith@keith-spicer.co.uk with a CV and covering letter detailing your work experience.